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Case Study
Everything at a Glance: A Workforce Planning Solution for Westenergie AG and Its 100% Subsidiaries
Westenergie
Westenergie AG is part of E.ON SE and, with its subsidiaries and affiliates, Germany’s largest regional energy service and infrastructure provider, headquartered in Essen.
Key facts about Westenergie AG
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~5 billion € total sales generated
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~10,000 employees
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~6.6 million inhabitants served
Central companies of Westenergie AG
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Westnetz GmbH
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Westenergie Grid Service GmbH
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Westenergie Metering GmbH
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Westenergie Broadband GmbH
Initial situation
The spin-off of the German grid and infrastructure business from innogy SE laid the foundation for Westenergie AG in 2020. This structural change was also the starting point for considering the possibilities of an improved IT solution to support the workforce planning process in HR Controlling, which also takes into account the network-specific requirements in particular.
Overall, the previous solution for performing workforce planning had been in operational use for more than a decade. The technical framework, the complexity that had grown over the years, and ultimately also the user-friendliness in the front end were no longer “state of the art”.
Challenges
One of the major project tasks was to map all workforce planning measures in a central front end, taking into account a complexity-reduced personnel capacity and cost extrapolation.
Project goals
The primary goal was to achieve an HR controlling solution for all 100% subsidiaries of Westenergie AG with harmonization of processes.
Further goals were:
- Performant front end according to the latest UI design
- More structured presentation of planning content and more intuitive operation in the front end
- Independent execution of mass data processing of the planning measures
- Independent adjustment of the factors influencing workforce planning
Implementation of the project
Due to the prevailing travel and contact restrictions, the project was implemented completely “remotely”. Using agile project methods and weekly status meetings, the project was successfully implemented on schedule and within the given budget.
Results and Benefits
With the new workforce solution, cost calculation records can now be displayed in a uniform interface according to the requirements set.
The central planning tool accelerates workforce planning and significantly improves transparency in HR controlling.
In addition, for the first time, intuitive customizing now also makes it possible for HR Controlling itself to adjust dynamically changing influencing factors quickly and easily.
Further benefits:
- Clarity: Rolling planning with automatic data transfer from the previous month
- Productivity: Company-specific control of loading times
- Speed: Reduction of the data provision time to 1/10
- Flexibility: Country- and company-specific mapping of cost calculation logics
“A tool that makes workforce planning fun.”
(Quote from Benjamin Schmitt, Head of HR Controlling at Westenergie AG)