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Case Study
JK Group: Implementation of an international and integrated personnel cost planning with PeoplePLAN
JK-Gruppe GmbH
Founded in 1927 as a joinery, the JK Group is now a leading provider in the areas of well-being, lifestyle and healthcare. The traditional company includes the Ergoline professional sunbeds, Wellsystem hydrojets, pure UVC air sterilizers and DAYON premium home sunbeds.
The company is represented internationally as a lighting specialist with almost 50 partners worldwide and subsidiaries in the USA, the Netherlands and the UK. For quality reasons, production takes place in Germany.
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More than 450 employees (2024)
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Export to more than 50 countries worldwide
Initial Situation
The JK Group, a leading company in the wellness, lifestyle and healthcare sectors, is a prime example of how efficient personnel cost planning for international teams can contribute to a company’s success. The company, which produces exclusively in Germany, exports its high-quality products to over 50 countries worldwide with great success. This global success is supported by a nationwide presence in the form of sales companies and partners.
In view of this global expansion, the JK Group was faced with the challenge of carrying out international personnel cost planning for its employees in Germany and internationally. This strategic personnel cost planning is of central importance to the company. The previous operational personnel cost planning with Excel was no longer up to date in view of the growing company structure. In particular, the integration and exact mapping of employee data from Germany and Switzerland, which was already efficiently managed with SAP HCM, required an innovative solution.
How can such a diverse system landscape be consolidated into a common decentralized personnel cost planning system?
JK Group opted for the SaaS solution from CubeServ: PeoplePLAN, which allowed SAP HCM to be connected via available interfaces and data from third-party systems to be integrated via flat file upload.
Project goals
JK Group had defined the most important project goals in advance:
- Transparency: Planning should provide an overview of planned capacities and costs at all times and also be able to compare scenarios.
- Fast implementation time: It should be possible to implement personnel cost planning without a long project duration.
- Maximum accuracy: Regular generation of planning data based on actual values in order to create accurate projections.
- Simplicity: Intuitive, web-based front end with integrated reporting functionality for high user acceptance. Data from third-party systems could be integrated via flat file upload.
Results and Benefits
For the JK Group, it was important to go live with personnel cost planning as quickly as possible, which was achieved within an implementation time of just six weeks.
This was only possible by using directly available SaaS software, for which the interface to SAP HCM was only configured once for the national companies in Germany and Switzerland. Onboarding was carried out for JK Group and the HR data from the other national companies was integrated into the personnel cost planning tool via import.
With the productive planning solution, JK Group now benefits from the following possibilities and advantages:
- Reliable decisions on planned employee numbers and personnel costs thanks to reliable data.
- Speed in the planning process thanks to automatic updates based on actual values from SAP HCM.
- Efficient planning thanks to system-supported process standardization with clear roles and authorizations and the option of involving any number of decentralized planning managers in the process.
- Intuitive planning without the need for training via the web-based personnel action planner in PeoplePLAN.
- High granularity in planning thanks to employee-specific planning for employees and vacancies.
- Transparency through integrated reporting functionality with which measures can be visualized, compared and tracked in detail.
To meet the high demands for flexibility and speed in personnel cost and headcount planning, JK Group can now count on a robust and reliable tool that makes planning simple, transparent and integrated.
„For us as an international company, planning personnel and projecting the associated costs was quite time-consuming and error-prone. With PeoplePLAN, this has become much easier and faster“.
(Saskia Schmitz, Head of Accounting, JK-Gruppe GmbH)