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Case Study
Successful introduction of the integrated personnel cost planning solution PeoplePLAN at DEW21
DEW21
Dortmunder Energie- und Wasserversorgung GmbH (DEW21) has been supplying residents in and around Dortmund with natural gas, electricity, heat and water for more than 25 years.
The company attaches particular importance to sustainability, such as the development of a climate-friendly heat supply, the expansion of renewable energies, the promotion of electromobility, social commitment and the operation of drinking water wells.
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Employees: 1.000
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Revenue: 926,8 Mio. € (2021)
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supply around 600,000 consumers
Initial situation
DEW21 (Dortmunder Energie- und Wasserversorgungs GmbH) was looking for an innovative solution to speed up, improve the quality and make the existing personnel cost planning process, which was integrated with corporate planning software, more efficient. The conventional approach was extremely time-consuming and required not only a considerable amount of coordination, but also effort for the preparation of the planning results. In addition, the database was based on average values of personnel costs from the past. In future, it should be possible to carry out transparent and integrated operational personnel cost planning for around 1,200 employees (for three companies) using HR data from the SAP HCM system.
In order to optimize the future design of personnel costs and measures, DEW21 decided to switch to the PeoplePLAN SaaS solution from CubeServ. This solution is connected to the previous SAP HCM system via a powerful interface and enables more efficient planning of personnel resources and costs.
Proejct goals
DEW21 has defined the following project objectives:
- Introduction of a standardized tool for planning personnel capacities and costs, for efficient management and adjustment of the workforce.
- Introduction of a user-friendly interface including integrated reporting to ensure efficient and web-based planning of capacities and costs.
- Ensuring comprehensive technical support for all planning managers through decentralized planning tools.
- Consideration of human resources and financial targets within personnel and cost planning to enable targeted management of resources.
- Monthly generation of planning data based on actual values for maximum precision in planning.
- Standardization of planning processes, responsibilities of those involved in planning and planning objects in order to minimize time losses and information gaps.
- Detailed documentation of every personnel measure carried out to increase transparency and traceability for central personnel controlling.
- Data interface to the corporate planning software.
Results and benefits
- Standardization and increased efficiency in the processes of operational personnel cost planning.
- All those responsible for planning receive authorization-controlled access to reliable data and planning results, which leads to fast and well-founded decisions.
- Simple and decentralized planning of personnel capacities and costs via the web-based personnel action planner in PeoplePLAN. Planning is employee-specific and detailed.
- Additional simplification of planning through automatic rolling planning based on actual values.
- Consideration of previously defined global control parameters.
- The documentation of each individual personnel measure increases transparency for central personnel controlling.
Added value of the PeoplePLAN SaaS solution:
- The application is ready to use immediately – after importing the actual data from the source system.
- PeoplePLAN’s intuitive user interface requires no additional training.
- Real-time calculation of headcount, FTE and costs as well as quick comparison options for different scenarios.
- Integrated reporting with transparent movement analyses enables targeted management by comparing different scenarios and their effects.
- The integrated data management and authorization concept complies with data protection regulations and supports the secure mapping of all process roles.
- Automatic integration of new functions in PeoplePLAN. Expert support from CubeServ is included in the package price.
In summary, DEW21 now has an efficient, transparent and standardized personnel cost planning solution. In addition, the company benefits from a flexible IT infrastructure that is supplied directly without any additional effort.